Job Announcement – Police Dept. Part Time Administrative Assistant

• Position Title: Part Time Administrative Assistant
• Department: Police Department
• Starting Pay: $17.50 per hour
• Hours: 16 hours per week

Job Summary

The City of Emerson is seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance team productivity, and ensure seamless communication across departments. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to help keep our office running smoothly. If you thrive in a fast-pace environment and enjoy providing exceptional support, this position is perfect for you!

Essential Duties and Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professionalism and warmth.
• Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and route inquiries efficiently.
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to maintain accurate records.
• Assist with calendar management, scheduling appointments, meetings, and coordinating events for team members.
• Handle clerical duties such as filing, proofreading documents, organizing office supplies, and maintaining organized files.
• Provide exceptional customer service by addressing inquiries promptly and supporting client needs in a courteous manner.
• Provide copies of various reports (Incident, Accident, etc.)
• Process, sort and deliver mail.
• Process alcohol identifications.
• Process vehicle impound release forms.
• Performs warrant entries, verification, removals, and validations into Georgia Crime Information Center.
• Prepares National Incident Based Reporting (NIBRS) information.
• Performs Georgia Crime Information Center entries as required.
• Bilingual abilities are highly valued.

Minimum Qualifications

• High school diploma or GED, three years experience in governmental administrative duties or any equivalent combination of education, training and experience, which provides the necessary knowledge, skills, and abilities for this position.
• Valid Georgia driver’s license.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and maintain confidentiality.

Physical Requirements and Work Environment

While performing the duties of this job, the employee is frequently required to sit and talk or hear, using hands to finger, handle, feel, or operate objects or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This job is typically performed in an office environment.

How to Apply

Applications are available online at www.cityofemerson.org/jobs or can be picked up in person at:

City of Emerson – City Hall

700 Highway 293

Emerson, GA 30137

Hours: Monday–Friday, 8:00 a.m. – 5:00 p.m.

Completed applications may be emailed to cityhall@cityofemerson.org or delivered in person to City Hall.

Position will remain open until filled.

Equal Opportunity Employer

The City of Emerson provides equal employment opportunity to all qualified individuals without regard to race, color, religion, national origin, sex, age, disability, sexual orientation, or any other characteristic protected by law.